Reimbursements General Facts
expenses to us for reimbursement from your account. The allowable reimbursements
are those expenses which you incur as a direct result of your participation on this trip.
The IRS limits us on what can be reimbursed – things they consider direct expenses for
this trip.
The items you can submit for reimbursement are:
• Airfare tickets
• Medical insurance
• Shots needed only for this trip
• Passport and Visa expenses for this trip only
To be reimbursed for these expenses, you MUST submit your receipts to us prior to
training camp. The original receipt is the only form we can accept. WE CANNOT
ACCEPT CHARGE CARD STATEMENTS OR A COPY OF A CHECK.
We will process those receipts and reimburse you only if you have the amount to cover
the cost in your support account. We will provide a partial reimbursement if the funds
left in your support account do not cover the entire receipt after your trip is complete. We process reimbursements:
• After you leave on your trip
• Mid-Way through the trip
• Upon completion of the trip
Sometimes in the summer months it is difficult to keep up with the demand of
reimbursements. Plan on your reimbursement check taking about a month to process
from leaving on your trip to a month after the completion of your trip.
Any additional money which comes in after your trip is complete will go toward covering
any trip deficit you may have, but cannot be used for reimbursement of expenses.
When submitting receipts to us, please fill out the reimbursement form that you can find
from your Account page.
Again, ALL REIMBURSEMENT REQUESTS MUST BE SUBMITTED TO US PRIOR TO YOU GOING OUT.
Can we get reimbursed for the fees charged by the airline for checked baggage? These are fees charged for the flight from our home town to Georgia.